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It enables you to virtually interact with co-workers when in-person meetings aren't possible, and it thas been hugely successful for social events, too. Make no mistake: Zoom is an essential tool for small-, medium-, and large-sized teams who want to keep in touch and continue their daily workflows with minimal disruption - as well as becoming a firm favourite with individuals, especially around holidays like Thanksgiving in the US and Christmas around the world.

Zoom is a cloud-based video conferencing service you can use to virtually meet with others - either by video or audio-only or both, all while conducting live chats - and it lets you record those sessions to view later.

Over half of Fortune companies reportedly used Zoom in and during it hit even greater heights, racking up per cent growth over the year. When people are talking about Zoom, you'll usually hear the following phrases: Zoom Meeting and Zoom Room. A Zoom Meeting refers to a video conferencing meeting that's hosted using Zoom. You can join these meetings via a webcam or phone. Meanwhile, a Zoom Room is the physical hardware setup that lets companies schedule and launch Zoom Meetings from their conference rooms.

Zoom Rooms require an additional subscription on top of a Zoom subscription and are an ideal solution for larger companies. Zoom allows one-to-one chat sessions that can grow into group calls, training sessions and webinars for internal and external audiences, and global video meetings with up to 1, participants and as many as 49 on-screen videos.

The free tier allows unlimited one-on-one meetings but limits group sessions to 40 minutes and participants. The desktop app offers the best experience. All the apps let you join a meeting without signing in, but also let you sign in using a Zoom account, Google, Facebook, or SSO. If you're a desktop user, you can also start a local recording, create polls, broadcast your Facebook live on Facebook, and more.

In other words, the desktop app is more fully featured, although, if you're a free user, you can still get a lot of mileage from the mobile app. As well as the various other Zoom app downloads, it is also possible to use Zoom in other ways. For example, there's a Zoom Outlook plugin that's designed to work directly in your Microsoft Outlook client or as an Add-in for Outlook on the web. This Outlook plug drops a Zoom button right into the standard Outlook toolbar and lets you start or schedule a Zoom meeting with a simple click.

Another tool for quickly starting or scheduling a Zoom meeting comes in the form of an extension for your favourite browser. A simple click on the Zoom button and you can start a meeting or schedule one for later with all the information on the meeting being sent via Google Calendar to make it easy for participants to join.

If you don't have access to any apps - or haven't installed one - you can run Zoom in a browser. Even if you do have Zoom apps, you can run Zoom in a browser instead.

When you click on a Zoom link on a desktop, it will open a quick browser tab that will then launch the app on your device. You can bypass the app and run it directly in the browser instead if you prefer. You might try this if your app isn't working, or if it's out of date or if you're having login problems. You just have to close the app and return to your browser showing this dialog - and you'll see the link to join in the browser.

It is actually possible to get Zoom working on your TV so you can have a video call on the big screen. We've written a detailed guide on the various ways you can get Zoom on your TV that is worth checking out. You can download the Zoom app on your computer or phone and join any meeting with a supplied meeting ID.

You can disable audio or video before joining. You can create a free Zoom account and from there you can create a new meeting, schedule one, join a meeting, share a screen, add contacts, and so on.

You can sign up and download Zoom onto your computer using your work email if your system administrator has a Pro, Business, or Enterprise account. You'll then want to sync Zoom to your calendar so you can schedule Zoom meetings and invite remote participants to join. If you're setting up a Zoom Room, you'll need a computer to sync and run Zoom Meetings and a tablet for attendees to launch the Zoom Meetings. You'll also need a mic, camera, and speaker, at least one HDTV monitors to display remote meeting participants, and an HDMI cable to share computer screens on a display, as well as an internet cable for your connection.

You'll also need to download "Zoom Rooms for Conference Room" on the in-room computer and "Zoom Room Controller" for the tablet in the meeting room. You can then sync those rooms to your company's shared calendar so employees can see which meeting rooms are available.

Early in , concerns were raised about Zoom both in terms of security and problems with unwanted guests known as Zoombombers.

The company made moves to counter these issues and reassure users about the importance of security and privacy. This includes simple things like removing the meeting ID from the title bar of the call so if users share screenshots online the meeting isn't exposed to future abuse. The rise in prominence of Zoom lead the service to being abused by internet trolls and people with too much time on their hands. Some individuals were hunting down public and insecure Zoom meetings and letting themselves in, then "bombing" other people on the call with graphic videos, pornography and other inappropriate content.

We wrote a guide on how to stop Zoombombing a while back and there are various ways you can prevent this from happening, including securing your calls, preventing screen sharing and even disabling video.

The team behind Zoom made improvements to secure your calls and keep them safe, and as far as we know, Zoombombing is no longer an issue. Zoom has been updated with security changes to reassure users. One of these has been the requirement for a password as default for Zoom meetings. This, combined with virtual waiting rooms , ensures that only those people who have been invited to the call are actually allowed in.

Zoom has made it easy to manage and secure your meetings when they're happening. There are a range of security tools you can now access with a couple of clicks including the ability to lock the meeting when it has started so no new people can join, remove current participants on the call, muting participants and disabling private chat too.

To access the Zoom security tools, you can simply click on the security button that appears in the window when the call is happening or hover over a participant to interact with them specifically - to remove them from the call for example. It's now possible to report participants on the call who aren't welcome or are causing trouble.

As well as removing them from the call, you can now send a report to the Zoom Trust and Safety team to handle misuse of the system. This will help block them from the service in future and interfering with other calls too. In October , Zoom unveiled the public beta for OnZoom. It is described as an online events platform and marketplace that allows paid Zoom users to create, host, and monetise events such as fitness classes, concerts, stand-up or improv shows, or music lessons.

When business owners, entrepreneurs, and organizations of all sizes had to find some way - any way - to stay the course and continue providing services to their customers, many turned to Zoom," Zoom explained. Visit onzoom. In October , Zoom announced Zapps, or apps that both free and paid Zoom users will have access to within the Zoom platform. For example, you can use the Dropbox Zapp to share the document you've been working on, or you can put up a poll using the Slido Zapp, or you can pull up the Asana Zapp and do updates on team projects.

The first of these Zapps will land by the end of Zoom plans to open the ability to offer a Zapp to more developers in the future. Users will be able to search and add approved Zapps and integrate them directly into their Zoom accounts.

Visit zoom. Zoom lets you create recurring meetings. You can set the call settings you want once and have them be in there every time you plan to meet, and you can join calls using the same URL each time. In the Zoom mobile app, just log in, click schedule, tap the Repeat option, and select a recurrence.

For more info on scheduling meetings in general and all of the meeting settings, see Zoom's FAQ on scheduling meetings. Zoom lets you record calls as videos. You do need permission to do so though. The meeting host will have to enable recordings in settings. It's worth checking your account settings to make sure recording is enabled before you get started.

It's worth noting that Zoom admins can activate recording for everyone, for users or groups. There's more guidance on recording settings here. In order to record a Zoom meeting, you must choose whether to use the local or cloud option.

Local means you store the video file yourself on your computer or in another storage area. With Cloud, which is for paid subscribers only, Zoom stores the video for you in its cloud storage. When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud.

When the Zoom call begins you should see an option to record on the bottom of the screen. Clicking that then lets you record locally or in the cloud. If you don't see the option to record, check your settings in the web app under My Meeting Settings or have your account admin enable it. The recording files can be downloaded to a computer or streamed from a browser. During the meeting, you can also see which participants are recording the meeting and those on the meeting will also be told when the meeting is being recorded.

When the call is over Zoom will automatically convert the recording into a usable MP4 video file. It is possible to record Zoom meetings and calls on mobile too. However, this is done via cloud recordings so you need a paid Zoom membership in order to use this feature. It's also worth noting that cloud storage is limited, so be careful how many meetings you record while using the mobile app.

These can be found at these locations:. You can easily access Zoom recordings by opening the Zoom app and navigating to meetings. Once there you'll see a "recorded" tab where you can choose the meeting you need then either play the recording or open it.

For cloud storage of your Zoom meeting recordings log in to your account and navigate to the My Recordings page. Find out more about Zoom recordings here. Zoom has introduced settings that allow you to adjust the audio on your call and remove unnecessary and unwanted background noise.

In order to activate this, click into the settings, then find the audio options. In there you'll see a drop-down menu with "suppress background noise".

There are varying levels of suppression you can add here.

     

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